sdarm
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I will preface this with my university is very small to compared to others on here (~2.4 million square feet of real estate) and I am the only designer on the team. We have 4 Project Managers.
Our team was finding we needed to constantly send “basis of design” specs or other items to architecture firms and there was no good way to send it. We came up with this document because we didn’t need formal spec books for what we were trying to fill the gap for, but we created this powerpoint that we can send as PDF with hyperlinks, and our internal facilities team has access to it (double check paint colors, carpet selections, etc.) We are very lenient on “standards” and do what we can, so it’s not separated out by building or anything (except in the notes it is stated which carpet is used in what building as an example). I had also been asked to create a Level of Finish map (only got to the first floor) to help show leadership why we select certain carpets/finishes based on the type of space we are renovating or updating.
I wish I had more time to work on this and make it a little bit more robust, but like I said, this at least captures everything in one place for myself/PMs and Facilities for what we usually need to refer to.
***ATTACHMENT NOT UPLOADING. CONTACT ME DIRECTLY FOR ZIPPED FILE IF DESIRED.
Hey Sarah, I’m on the team with our construction PMs so it’s a bit more streamline than others probably but, as part of my job I intake ‘Space Request Forms” which is essentially Step 1 of any non-capital project (this process seems to capture everything under 2 million, if it’s over 2 million, it’s likely already having programming done with a third party). Attached are our space request forms, we have some tweaking to do but this requires end-users to input all their scope requirements and funding source up front before we even engage them. They then submit into our work order system and our space management committee reviews before handing off for estimating and eventually implementing.
